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Sample Wedding Emails - Destination Wedding - Ojai, California

Periodic mail updates to your wedding guests will keep your guests excited about the upcoming event, the destination, the fun ahead.  Emailing will also give the Bride and Groom time to address any questions or concerns that the guests may have prior to the travel to the wedding event.  Your guests will arrive at the destination with a common bond that goes beyond the wedding couple - a journey that they will spend together and with you.  Guests will feel ready for the event all sharing similar knowledge to other guests.  The guest may even get to know one another through their own emails as they plan side trips, special treats for the engaged couple and travel information with each other.  Your guests will be able help each other, leaving the engaged couple more time to manage the wedding at hand.

We suggest sending out group emails out every couple of weeks or monthly depending on how far out your destination wedding is planned. One month before the wedding, weekly emails are appropriate.  Regular emails will keep the travelers excited about the event and answer most questions about the destination so that all of the travelers can share their findings and knowledge of the destination location.  Use the strength, knowledge, experience of the friends and family around you, while providing a way for them to do the same.

Below are the sample emails sent throughout the planning stages for an Ojai Wedding - see the Website
For additional emails from a New Orleans destination wedding click here.

Email 1: Wedding Information to guests begins - Itinerary Sample

Well hello there,

We're one week away (that's screaming you hear in the background from Mandy)!  Almost everything is in place, and we are gearing up to have some serious fun next weekend, but let's get right to it:

For those of you who are staying with us -- let's talk about Casa Barranca!  If you haven't seen the pictures on the website of Casa Barranca yet, it won't really matter, because the pictures don't do it justice anyway.  You'll just have to see it to believe how beautiful it really is.  As we get closer to the time of communal living, you are probably wondering, “Where am I going to be sleeping, exactly?”  Don't know.  Good luck.  You're on your own.  We've put the shyest of you with the loud ones.  Have fun.  Actually, that's not true.  We're putting the shy ones with the angry ones.  The happy guests will be in rooms covered with cotton balls and fuzzy bunnies and rainbows of love.  Actually, that's not true either.  Just kidding.  It's been figured out, and you'll be happy with the result.  If you won't be staying with us, you may wish to stay nearby at one of the hotels in the area (which can be found by clicking [here]).

For those of you staying with us, here are some other things to know about the place:

- Wear comfortable shoes because there are cobblestone walkways and hills to traverse.  Heels are not a good idea here. 

- Casa Barranca will provide linens for everyone, but you must bring your own towel. 

- Bring a flashlight for nighttime

- Bring hiking boots if you plan to go on the hike. 

- If you want to do yoga, bring your yoga mat or a towel. 

- Here’s something we haven’t mentioned before: Casa Barranca is a shoeless house, so you’ll probably want to wear or bring slip on shoes for easy exit.  Indoor slippers are ok.

We have a great caterer lined up for the entire weekend as well:  Kim Redman’s business focuses on organic cooking with locally grown ingredients.  She has been a chef at Casa Barranca for many yoga retreats, and also does event catering throughout Santa Barbara and Ojai.  We look forward to feeding our faces with her fare. 

Here’s a breakdown of the itinerary for our weekend (day-trippers should pay particular attention to Saturday's itinerary):

Thursday - June 2, 2005
3:00    Arrival at Casa Barranca (check-in time is 3 pm)
5:30    Casa Barranca tour and hike
6:30    Cocktails
7:00    Dinner
8:30    Kiva ceremony (with fire, if permitted)
10pm  Dancing in the yoga room

Friday - June 3, 2005
8:30    Morning yoga class
9:45    Breakfast
11am  Nature walk
1pm    Lunch
5:00    Rehearsal (bridal party only)
7pm    Dinner
8:30    Evening activities

Saturday - June 4, 2005
9:30am sharp -- Wedding at Meditation Mount (Casa Barranca folks will depart at 8:30 for the Mount)
10:30   Reception / Brunch
11:30   Wine tasting bus tour until sunset
7 pm    Return to Meditation Mount - bid day-trippers farewell
8 pm    Casa Barranca folks return to the estate for dinner

Sunday - June 5, 2005
--           Sleep in (or independent yoga practice)
9:30am  Breakfast
noon      Bon voyage! (check out is noon)

Monday - June 6
The happily wedded couple -- their names are Mandy and Rod -- departs for a mini-honeymoon (before the real one later in the year) to decompress

We’re soooooo excited about next weekend. Can’t wait to see all of you there.

 

Email 2: Penultimate communication from some fiancées you know

Ciao friends, and welcome to the second-to-last e-mail before the happy couple heads off to Ojai for the big retreat getaway wedding extravaganza!  We're planning on beautiful weather and lots of sunshine.  

Here are some details for the wedding celebration itself:

Sunscreen – very important!  Both the ceremony and reception are outside, so if you are of Norse decent, we recommend a strong sunscreen and a nice hat.

Comfortable clothes and shoes – Wear something that you are going to feel good in all day long. (Remember: it is requested that guests wear white, off white, khaki, tan).  June is the beginning of the warm weather season in Ojai, so we should have a range of temperature from pleasant early morning temps, to mid-day valley-type weather (high of 78 degrees).  Layers are suggested as well (at night it's supposed to get down to 52 degrees).  Avoid wearing shoes that sink into the grass – this is a “no stiletto” zone.  

Come ready to dance at the wedding – We’ve got a great band lined up for your entertainment along with a hearty brunch.  Dive right in and enjoy.  

Be prompt – Because of our wine tasting bus tour to Los Olivos (which is 2 hours away), the wedding ceremony will start on time (9:30 sharp).  Give yourself time to get to Meditation Mount early, so you can enjoy the view and chat with friends before we start.  

Bring a hanky – We just thought we’d say that, since we’ll probably be bawling.

Almost there…

 

Email 3 Last Email before Leaving for the Ojai Wedding

Yep, this is it!

This is the last email you'll be getting from us as a single guy (Rod) and a single girl (Mandy) (Just to be absolutely clear).

If you have any last minute concerns please contact David at (310-xxx-xxxx) or Monica (310-xxx-xxxx).

* Don't forget sunscreen; shady hat; and white, off-white, khaki or tan attire for the wedding.  That’s right – you can wear white at our wedding.

* Bring about $12 cash for wine tastings, if you are joining us on the Santa Ynez wine tour.

* Don’t forget your swimsuit and towel and a flashlight for Casa Barranca (if you are staying there).

* Most of all, have a fun, safe journey and we’ll see you on the Mount.

 

Email 4 Thank you for making the journey email upon return from Honeymoon

Thank you for joining us in Ojai for our wedding!  During our time in Ojai with you, we felt our emotional connection to you grew, we were sometimes moved to tears, and often moved to laughter; in fact we felt moved over and over again.  We witnessed you building new friendships with some of our other friends, and saw you solidifying old friendships.

As you may know, the morning after the wedding, we got Maui’d for our mini honeymoon.  For a peaceful week in perfectly humid 92-degree Hawaiian weather, we swam in remote waterfalls, snorkeled over coral reefs, slept with the sound of the steady roll of Pacific ocean waves, sipped poolside frou-frou drinks with umbrellas and pineapples, and we tilted our effusively laughing faces toward each other while running along the beach holding hands in slow-motion.  Even more importantly, we counted our blessings, we wondered with thankful awe at our supportive and loving community, and we dreamed about our future and about our many exciting choices that lie ahead.  

We are now back in California and are returning to our new normal lives with finger rings.  We are two very happy people!  Note: We have chosen to tone down the slow motion running and laughing, but not to eliminate them.

You may have seen photos of our wedding, which Andrew & Barbara have posted on the web site that they set up for us at [website].   You may already have sent electronic and/or hard copies of your wedding pix -- If you haven't, please share them with us, as your photos are our only record of the event.  And if you have videos, let us know-- we’re eager to see them!  We'll arrange to have your tapes picked up, copied, and returned to you.

If you forgot anything at Meditation Mount or at Casa Barranca, let us know by Thursday evening, because Mandie's parents are going there to pick up some forgotten things.  Why not get your things picked up at the same time?

We feel very lucky to be surrounded by friends and family like you, and we're looking forward to seeing you soon!

 

Email 5 Thank you for making the journey email upon return from Honeymoon

Hello dear ones, we just wanted to take one more opportunity to thank all those who helped in some way or another with our fabulous Ojai Wedding Retreat Getaway.  Some of you may have missed our little thank you show at Casa Barranca on Saturday evening, and others may have missed our not necessarily thanking everyone for everything they did (we forgot a couple of things).  In case we once again have left anyone out, we apologize in advance and hope you will forgive us for our mistake.  

[Maid of Honor's Name]:  Thank you for being Mandy’s maid of honor, keeping her nose dry in moments of joyful tears, and holding her bouquet when she was fumbling with vows on crumpled paper.  Thank you for setting up the reception site on the morning of the wedding and supervising the entire ceremony and reception.  Not only did you do a fabulous job of making sure everything was in place the night before, but you single handedly put the finishing touches on the day’s décor.  We would have been scrambling without your help.  

[Groom's Best-Woman's Name]:  Your organization, check-in, and parking help were amazing.  The touches you put on various parts of our wedding were great – like your “newlywed game” questions, what a great bit of entertainment for everyone on the bus.  Thanks for all your pre-wedding and bachelor party planning support too. Your joyful spirit added so much to the festivities.

David:  What can we possibly say!  You organized 30 happy people at Casa Barranca, and many more than that at our wedding and wine tour.  From taking care of the cash collecting, to the sign-in booth at the front door, your attention to detail made the weekend go seamlessly well.  You kept us free of care all weekend because we knew the details were in your capable hands.  Thanks for that huge contribution, and also for running a completely successful wine-tasting event against the moving backdrop of Santa Barbara and San Ynez.  Everyone was impressed and thoroughly pleased with the experience.  We think there is a startup business in this for you somewhere…  

[Friend 1]:  When we asked you to lead a fire ceremony, we knew you’d do a great job.  What we didn’t know was that you’d bring the house down with the absolutely most perfect fire ceremony ever!  You completely set the mood for the entire weekend and we are so grateful for all the energy and thoughtful preparation you put into that all important, community building hour.  We have our box of  talismans to remember it by, and to know for certain that everyone who was there “goes with us” on our journey from now on.

[Friends 2 & 3]:  The website you put together is simply fabo – and it made such a huge difference to have that site to refer people to!  We are so grateful for all the time and energy you put into making it just right – a reflection of us and our event.  Thank you for helping with parking at Meditation Mount.  You stepped in like experts and shepherded people when we needed you most.  Muchas Gracias!

[Friend 4]: Thank you so much for emceeing a bus ride that could potentially have been a very long day.  With you at the helm, folks didn’t even notice that hours were passing by.  Your ice-breakers and timing kept everyone entertained and happy.  Thank you for the priceless gift of your skill and charm.  We appreciate you jumping head first into the roll, with nary a hesitation.  

[Friend 5]:  Thanks for the great pictures that you took and posted to your website and being the fly-on-the-wall documentarian of the whole weekend!  We look forward to seeing the footage.  Special thanks for a totally amazing, terrific bachelor/bachelorette party!

[Mom & Dad]: Thanks for paying for the brunch, and making sure the bride had something nice to wear.  Special thanks also for hauling 100 pounds of oranges to Ojai and disposing of the ones that didn’t quite make it.  Your help with setup the night before the wedding was priceless as well.  Thanks for making sure the PA system had a seat, and for making those cute wedding goodies for everyone at Casa Barranca.  We can’t thank you enough for your support and love.

[Friend 6]: Thank you for making those centerpieces so beautiful.  They were absolutely perfect!  They turned out even better than we pictured them, and we are grateful for your help in hauling them around.  Thanks for coming early to Casa Barranca and helping with dinner in the evening, as well as for lending a hand with tenting up  your sleeping porch…  

[Friend 7]:  Oh diligent guest book attendant, we thank you for capturing so many wonderful words on paper.  We really enjoyed reading entries from people while we were in Maui.  We have since added on to that guest book, and it has also become our “dream journal,” where we have been jotting ideas for our future.  Your work here is much appreciated.  

[Friend 8]:  You did such a great job making the bride look pretty, and so early in the morning.  Lots of tools, and lots of talent. You rock!  Thanks for working your magic and being so gracious with your time.  We're so glad you came to stay with us at Casa Barranca, did yoga, etc.  It was great to have you there.  

Again, if we missed anyone, it’s because we are still coming down from the wedding high.  Please know that we are blessed to have you all in our lives and that the weekend would not have been the same without you there to help us celebrate.  We all felt the love, and we hope you did too.  Thank you for creating the ambiance for magic that will last, at least for us, for a very long while.

 


 

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